The Security Benefits of Microfilm: Keeping Your Documents Safe

Everyone seems to be rushing to the cloud, thanks to the pull of its productivity and flexibility. But many businesses soon realize that cloud adoption also some downsides, especially when it comes to security—more particularly when the right measures are not in place.

Here’s good news: Businesses looking for a more secure way of storing data turn to microfilm scanning services, which many experts say is better than other solutions.

The fact is that there are security risks even in the most advanced data storage technologies. It’s no surprise that according to research, approximately half of small and medium-sized business owners worry about the safety of their data in the cloud. The number is even bigger for those who say that they struggle with hybrid solutions or the combination of cloud and on-premise storage because of the lack of consistency in security across their IT infrastructures.

Fortunately for modern businesses, better document capture software systems now exist alongside microfilm scanning services and other highly secure solutions for document capture and storage.

Tronitech, for example, is a leading provider of managed document services including microfilm and microfiche scanning for archiving information. These services allow for long-term, inexpensive, and safe storage as well as efficient retrieval of information in a stable, reliable, and technology-independent archive.

Tronitech experts believe that the general goal of business and organizational data management shouldn’t be choosing one storage solution or medium over another. Rather, businesses should determine the right approach to data archiving for their specific need. For instance, microfilm scanning services can be used to augment an existing data storage system. It can also be utilized as a complementary service for a more robust data storage and retrieval network.

Businesses and organizations dealing with highly sensitive data and information—such as healthcare organizations and government agencies that keep highly classified documents and records—need high levels of security when it comes to data storage. With the addition of regulatory expectations and requirements, it is easy to see why putting data in the hands of a third party can pose a great risk.

This is why there is a need for more secure means of storing and maintaining documents and microfilming is one solution that many believe to be safer. While digital files do offer greater convenience over microfilms, microfilms aren’t subject to corruption, data leakage, and similar types of damages. They are also immune to threats of hacking and theft and they don’t require expensive hardware and software for access and retrieval.

Microfilm scanning services provide businesses with a greater sense of control and ownership over their data. There’s comfort in having full authority over your own business information—something that’s lacking when digital files are stored solely offsite or in the cloud, leaving owners with little control and opening a large window of compromise especially when security systems are lacking. This should be a major consideration when contemplating on the right document capture and storage solution for your business.

3 Reasons to Use Workflow Automation

Did you know that average office workers spend at least 69 days out of each calendar year, merely completing tedious and repetitive administrative responsibilities that can very easily be automated? This costs businesses up to $5 trillion ever year. What most companies don’t realize is that they can save up to 30% of their time and resources with the help of automation, particularly document workflow automation, which involves document processing, paperwork approvals, and team collaboration.

Document workflow automation is all about streamlining the different stages and processes of document handling.  A document assembly software system captures, routes, and delivers data and information securely, enabling users and employees to focus on their core functions and on adding value to the business.

Below are some of the best reasons to adopt workflow automation in your business and invest in a robust document assembly software solution to meet your unique requirements:

1. Workflow automation increases overall business efficiency and in turn, your bottom line.
Modern businesses consistently lose as much as 20% to 30% of their yearly revenue to inefficiencies in workflow management. Combining (or better yet, enhancing) current processes with modern, digital strategies, businesses can streamline infrastructure, systems, and processes in an effort to increase efficiencies and positively impact their bottom line.

2. Workflow automation enhances business productivity and collaboration.
According to studies, businesses that use automation strategies record as much as 8% to 15% increase in overall productivity upon the implementation of workflow automation. These solutions allow employees to enhance their workflow and increase their productivity, and at the same time collaborate easily across many different and remote sites. As a result, employees experience increased job satisfaction, which also impacts their productivity and their contribution to the business.

3. Workflow automation reduces time to market.
Automation speeds up many business processes, including mission-critical tasks that help see projects through, all the way toward completion. Multitasking, although beneficial in some cases, can likewise cost companies up to 40% in productivity and output quality. When employees constantly switch between tasks, their efficiency is reduced and the quality of their work tends to decline.

Implementing workflow automation solutions enable businesses to standardize and streamline organizational processes. This makes it possible to prioritize critical tasks and in turn, speed up the completion of projects. Automating workflows help businesses and teams to set reliable and accurate timetables for projects, allowing managers to schedule tasks and allocate resources more effectively amongst team members and minimizing the need for switching between tasks. This ultimately helps teams bring consistency to plans and strategies and save the business a significant amount of time, money, and other resources to market products, services, and solutions, faster.

Looking for document workflow automation solutions for your business? Tronitech has a complete suite of document assembly software and workflow automation tools to help you streamline document handling processes and unlock the full potential and value of the data and information you collect across your digital (and non-digital) channels. Make data mining, data export, indexing and annotations a breeze with Tronitech Managed Document Services.